About getting files in and out
downloads downloading uploads uploading original save store
Quick summary:
- to get started
- to get it out again
- to say you are about to
make changes (and to get the file too if needed)
- to upload a revised version
Getting a file in
So a file will be added in the first instance by adding a new
document to a folder with . That form lets you choose the file(s) on your computer to
upload, or to
edit some text directly.
Actually, you can make a document without any files to
start with (using the 'blank' tab on the form). In that
case you can add the first version of the file later, using where it says no files
yet.
Project participants can also email documents as attachments to any
folder they have access to. Just use the number of the folder, as
shown in the address box, as the email address. For example,
4321@ensembling.com.
Getting a file out again
Once a file is safely stored, you can get it out again using .
I want to get an older version out
You need to find it first:
- use (on the menu)
to see a list of the previous versions
- choose the one you want by clicking on its name or thumbnail
- then use
Use [edit] before making changes!
When you (or someone else) comes to revise a document, say in
response to
comments about it, you will
need the file to work on. You may have a copy still on your computer,
which is fine. Or you may plan to edit formatted text directly. Even
so, before making any changes,
use to
Make a
note or
edit here respectively to say that
that is what you are doing. That means if someone else tries to make
changes also, you both get to know about it. Otherwise you may find
someone else has made a more recent version when you come to add yours
and you would have to spend more time merging their changes into your
copy. You might also not find out about comments made after you last
looked at what comments were there.
If you don't still have a copy of the file, or you are not the
original author, or someone else has made changes in the meantime,
you will need to download it. However, don't use
to do this: use
instead, then people know you are making changes.
Uploading a new version
From you can then either
- click Download, collect the file and work on
it. When done, you would use to upload the new version;
or
- click Open + Save As, open the file, make the
changes, and save it to a special hot
folder to have the new version uploaded.
Someone outside has a file they want to send me
Rather than send it to you and have you upload it, invited visitors
(or anyone, if you allow it) can upload files into a designated
folder, using
(on the menu).
You send them a link, or link to the page from
somewhere else. When they go there they provide the file and say who
they are and so on.
Project leaders will be notified by email when a file is
submitted this way.
Dead letterboxes also have associated email addresses. Documents
can be emailed to the folder's email address as attachments.
I want to send a file to someone outside
You can either:
- publish the file(s) to make it/them available on a publicly available web page (with or without a password), or
- attach file(s) to an email, using (on the menu)