About versions
files variant variation old previous earlier
Each
document stores multiple versions
of a file (occasionally none).
When you visit a document you usually see the newest version. It
will tell you this to the right of the document name: 'Version N
(newest)'. Hover over the icon showing the kind of file and it will
tell you the actual file name. It also says who uploaded it and
when. Hover over the initials to see the person's full name.
How do to get so see a previous version?
To see older versions (and their comments), click on (on the menu)
to get a list of them, and
click on the one you want. When you look at an older version, it will
show 'Version N of M' to the right of the document name, in red to
remind you this isn't the most recent. Every version has its unique
URL, so sometimes you might see a particular older version by
following a URL someone has quoted. Click
to get back to the most recent version.
When a document has no versions at all, it will say 'no versions
yet' and offer to .
How do I add a revised version?
Firstly, while gives you a
copy of the version of the document you are looking at, use instead if you propose to make
changes. This avoids editing conflicts with other people by warning of
clashes.
To replace the newest version with a new file, click on next to the version number
information. To do this you must be looking at the newest version: if
not, choose .
It is possible to add a new version which is derived by making
changes from an older version rather than the most recent. This in
effect abandons any changes in between. There are occasions when you
may need to do that. However, you will be warned both when you
(or ) the file and also when you use .
This can also happen when someone else changes the newest version
while you are working on it. If you chose before starting work,
then the other person will have to have choosen to ignore the warning
they get and if they do this you will be sent an email so you get
advanced warning. Even if you failed to though, you will be
told about this when you .
What happens if I set a deadline?
You can set or clear a deadline using for
comments on the newest version of a document. This is displayed under
the version number with increasing vehemence as the deadline
approaches and anyone trying to make a comment after the deadline will
be warned.